We've often wrote about the ways that automated expense reporting technology can help to make life easier for employees at a given company. But what about the ways that it can protect both a company and its employees? Listed below are just four ways that programs like Certify, which automates and digitizes the expense reporting process, are able to afford added securities and protections to an organization.
Protects your employees from losing receipts and reimbursements When employees misplace a receipt for a cost they want reimbursed, they're typically out of luck - the accounting department will have no way of verifying the cost. When you're out on business, it's actually pretty easy to lose a significant receipt. You're traveling from place to place, you're rushing in and out of your hotel room, you're stuffing receipts into your briefcase for every meal you eat and every expense you incur - throughout all this, it's not surprising that you might misplace a small piece of paper.
With automated programs like Certify, that never has to be a concern. Employees with smartphones can simply snap a picture of their receipt, upload it into Certify's cloud-based database, and see it immediately entered into and reflected in their real-time expense report. The receipt never has to leave the place where it was printed, because it's backed up in our system from the very moment that its uploaded.
Prevents your company from losing expense data Because of that cloud-based database, Certify protects and improves your business in yet another way: by eliminating the need for you to keep paper expense records. So long as your business is using Certify, all the costs you and your employees have entered into the system will be backed up in our cloud database. That'll allow you to clear out the paper documents regarding your expenses - and it also allows you to trust that any financial information logged while your company is using Certify will be backed up and available should it ever become necessary for your company to look back into its own financial records and bookkeeping.
Keeps your accountants from paying out-of-policy expenditures Certify also informs your employees if they ever upload a cost into their expense report that violates your company expense policy. Accountants will never again have to decide between confronting a high-ranking employee on their exorbitant dinner costs and reimbursing those costs anyway: instead, Certify places a "red flag" next to the costs's in the employee's own expense reporting, necessitating that they address the issue before pushing their report forward to company accountants. So if you're worried that your business has been paying too much for luxury dinners on behalf of your traveling employees, you can rely on Certify to rectify the problem: it will prevent those costs from ever being reported for reimbursement in the first place.
Prevents executives from letting trends or spending increases go unnoticed Finally, Certify protects the higher-ups at a company from allowing spending trends or increases to go unnoticed. Our automated expense reporting technology tracks a number of metrics and statistics across the entire company using the program, allowing executives valuable insights as to when and where employees are spending, and what they're spending on.
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