Prevent Fraud With Expense Claim Software

Expense fraud, intentional or otherwise, can be a major problem for corporations and business owners. The bigger your firm, the bigger the risk - and the more employees you have jetting around and recording expenses, the greater the chance of you running into a problem in regards to their records.

But with Certify's top-of-the-line expense reporting software, you can say goodbye to any trepidations you may have about logging charges, or about tracking expenditures. With Certify, we turn your mobile phone into a receipt scanner, allowing you to log all of your purchases with a single click of the camera. Certify logs the spending for you, and keeps the photo in our virtual cloud for the sake of verification. With our receipt management programs, the risk of fraud is rendered a thing of the past.

Expense fraud runs rampant among public officials While some might think that the advent of digital expense management would erase the potential for fraud, think again. Multiple stories have arisen in the media recently showing that some individuals still take advantage of their expense systems, even committing criminal acts. Recently, former UK labor minister Denis MacShane was charged with false accounting, with prosecutors alleging that he doctored his own expense reporting to award himself 12,900 pounds via illegitimate claims.

"It is alleged that Denis MacShane claimed expenses for research and translation services carried out by a company that did not carry out that work," the prosecutors said. Additionally, an independent politician working in the Nova Scotia legislator plead guilty to charges of fraud, admitting he falsified over $5,000 worth of charges in an expense report. Keep your data safe with Certify With Certify, you can ensure that your firm will never run into such embarrassments and troubles. Not only does our photo-focused, cloud-stored expense reporting prevent fraud, but it's also constantly tested to insure your data is as safe and secure as humanely possible.

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How to Control Your Business Expenses

In managing a business there are so many things that need to have a full attention in it but somehow some of the company leading their business in the hard time due to the misleading expenses in the company? Managing company expenses is a must all the time considering the fact that the money is the blood of your business to flow it again but somehow some of the business people used it in the different way and it is the cause to make your business in the hard time.

Controlling every business expense is very important for the every firm but somehow most of the head of the firm finding it is a hard time especially if you can’t monitor all the expenses that is why most of the businesses today are using the technology as the aid in managing their expenses.

To differentiate itself to customers, a company may consider numerous solutions to improve its everyday operations. However, budgets can sometimes be problematic, particularly for businesses that want to control their operating costs.

By using Certify, a company is able to make immediate improvements, as this firm can ensure that team members get the support they deserve whenever they need it.

Rick Shuttle, a contributor at Demand Media, points out that business expense reports are often ideal for firms that want to save time. Because these materials allow company leaders to monitor employee spending, a firm that relies on top-notch expense management tools may be able to provide dependable assistance to workers.

Certify is great for both big and small businesses because it enables them to take control of their corporate expenses. If a company wants to effectively manage employee spending for an extended period of time, it can depend on this solution to deliver consistent support.

Incorporate Certify into a firm's regular operations to help employees in various departments. Whenever a worker needs to track his or her bills, this professional will be able to use Certify to ensure that he or she can send error-free reports to supervisors immediately.

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Certify Features at a Glance

Most of the business today is using the technology as the part of any business to make it more reliable with the clients that they have. Certify's automated expense management programs allows your employees to keep all information regarding their expenses stored safely within the crowd. But, that's hardly the only service that Certify offers. Here are more than 10 major features that your business will have access to if it makes use of Certify:

ReportExecutive. ReportExecutive is one of the primary features of Certify - it allows business owners to coordinate the schedules by which employees publish their expense reports. With ReportExecutive, you can ensure that not a single expense will be reported or reimbursed off-schedule.

ReceiptParse. Another one of Certify's most beloved features is ReceiptParse. With this program, employees don't have to save the receipts for any of the costs they incur. The feature simply extracts expense data from images of receipts in real time instead, preventing the need for employees to actually save the documents. Certify Mobile. You can let the automated Certify program extract all the necessary information from your receipts, to prevent the need for data entry. And, with Certify Mobile, you can do so from the same exact place that you incurred the expense itself - your phone. Certify users can use their phones to take photos of given receipts, and then use their phones to immediately upload those images into the cloud.

E-receipt support. If you don't have a smartphone with which to upload receipt images, there are plenty of other ways to digitize your receipts using Certify. Our program allows you to SpendSmart program lets users ensure they're always getting the most value out of their expenses. SpendSmart collects reviews of businesses and services from hundreds of Certify users, so that individuals can look at crowd-sourced reviews of organizations that provide lodging and other integral amenities in any given city. It's perfect for an individual struggling to decide where to shop, stay or eat in a new city.

Certify Global. Have employees who work abroad, or frequently travel internationally for business? No problem. Certify is available to users across the globe with numerous accommodations - the program supports 64 different languages and as many as 140 different currencies.

QuickBooks Synchronization. Use QuickBooks Pro or QuickBooks Enterprise? Also not a problem with Certify. You can link any expense data you enter into our program into those aforementioned programs with a click of a mouse. The Certify QuickBooks Sync tool is included with all Certify products at no additional cost - integration has never been easier.

Compliance. Having trouble getting employees to abide by your expense policies? Are you resolving or reimbursing costs that violate company policy on a monthly basis? With Certify, you won't have to: Our program internalizes all of your company's expense-related travel policies, and automatically prompts all employees who submit reports that violate that policy.

Certify Reporting. Certify's reporting feature makes it easy for individuals at your business to analyze the expense data entered by your employees. Our reporting suite helps you to identify spending patterns, as well as preferred vendors. You can even use this suite to review employee policy violations and audits!

ACH Payments. Certify even makes it easier for you to reimburse the employees who incur expenses on behalf of your business. Certify ACH allows your business to approve and distribute these reimbursements with a single click - employees can even manage their account details within the program. They receive email notifications when reimbursement details are sent. With Certify, every step of the expense reporting process - from logging the costs to receiving the reimbursements - is greatly simplified.

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Smartphone for your Expense Reporting

Today a lot of business firms are using the technology to enhance more their functions to their company and not only that some of the company relies into the technology to make their business successful. Today one of the common thing that most of the business employee are using to stay updated with the online update of the company is the smartphone. Travel and expense reporting software is necessary for businesses and employees engaging in business travel, regardless of industry. Many still choose to log their expenditures through Excel or other outdated methods of data entry, but the expense report software offered by Certify allows for numerous improvements over those antiquated methods. With our program, employees can track and record all of their expenditures with a few simple clicks of their smartphone - and managers can watch the costs as they occur, in real time.

Such functionality allows for increased convenience and efficiency on business trips, increasing the value of the time spent outside the office for everyone involved. Here are a few reasons you may want to consider using expense report software that's capable of tracking costs via smartphone. If you employ such technology, you might find that your traveling workers get more work done than ever before and your firm will reap the benefits.

Keep all the information you need close by. There's a lot of information that your employees need to juggle during a business trip. Certify's expense reporting software makes it easier for them to do so. Our program is partnered with TripCase services so that your employees can view their travel information through their smartphones over the course of their entire trip. Whether they want to check their flight information, keep updated on travel delays, or investigate any other intricacies of their business trip, the TripCase service will allow them to do so via their phone.

It saves time for the employee. When you're on a business trip, every moment matters. For employees, the logging and tracking of expenditures can be extremely time-consuming, requiring them to keep each receipt on file, and to update their records on a regular basis. But all they need to log costs with Certify's software is a smartphone - the employee simply takes a picture of the relevant receipt, uploads it into our cloud-based data storage system, and their expense report is updated and forwarded to their manager automatically. No longer will workers have to waste valuable out-of-the-office time tracking their dollars and cents - Certify's programs does it for them

It allows managers to keep a closer eye on costs - in real time. For many managers, the costs incurred during business trips can cause major headaches. With many programs, you can't get a complete look at your costs until the end of the month, allowing for discrepancies in cost projections and mistakenly allotted budgets. But with Certify's business expenses tracking technology, managers can view and verify each individual cost as soon as the employee uploads the receipt into the system.

With the help of cloud-based hosting technology, business owners and operators can track their employees costs in real time. This helps to restrict the reimbursement of improperly recorded costs, but it also allows managers an opportunity to alter budgets in real time. If an employee is spending much less than expected, than you can revise your allotment at any moment. When you don't have to wait until the end of the month to analyze your costs, you can make better use of every dollar in your business travel budget.

Data backup and verification. Cloud technology allows business owners to track their costs in real time - but it also provides another form of value. Using Certify's expense reporting technology allows you to log all of your costs and data into our own cloud-based storage system. Never again will you or your business have to worry about misplaced files, improperly recorded documents, or other data-entry errors. With cloud technology, you can ensure that your budgetary information will be permanently backed up - confirming that no matter what happens or occurs at your physical office location, your business' vital information will be protected.

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