Makes Your Expense Tracking Software Digital

A decent expense tracking software ought not require any note-taking. What's more, in present times, one ought to say farewell to spreadsheets, equations and cells and leave past those receipts in the reuse container. There are numerous simple to utilize expense tracking devices accessible in the business sector.

Such apparatuses make it simple for workers to catch their expenses with the goal that they can minimize time spent on recording and bookkeeping. Money expenses like taxi admissions can likewise be effectively added to an expense report, receipt pictures can be caught and transferred with a camera as additionally Visa charges, which can be transported in and connected to the proper expense report.

An online expense tracking software gives e-receipts that can catch electronic exchange information straightforwardly and afterward effectively and rapidly transfer it into an expense report. One can likewise effectively take a photograph of the receipt with any cell phone and afterward transfer the picture to such software framework progressively.

It makes programmed exchanges and is simple for others in the organization to see precisely where the cash is being spent. This permits organizations to repay workers, screen venture costs, charge customers, and streamline spending.

An expense report permits your organization to consequently track costs of doing business according to sort, division, undertaking or customer for continuous perceivability into organization spending. Furthermore, all spending information is put away for any further inside and out examination.

No compelling reason to stress over your records or receipts being lost or demolished as they are safely put away online in a flash. You can be certain that every one of your records are protected and accessible when you require them if there should be an occurrence of a review, if your PC accidents or you lose your telephone.

You can likewise effortlessly download and redo business reports. This can offer you some assistance with achieving your business and individual budgetary objectives quicker. You can alter records, include new data, make spending plans and produce reports.

Expense tracking innovation helps you settle on more brilliant investing choices at an energy of monetary instability when different business associations are feeling the anxiety of not being effective.

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Automated Expense Reporting and Its Advantages

Globalization has opened a ton of new boulevards for associations and organizations to extend in the business sector. Be that as it may, with monetary vulnerability posing a potential threat, associations and organizations are under expanding weight to chop down their expenses and the chief loss of such unstable financial and economic situations would frequently be corporate travel. Yet, in the present-day business situation where globalization has brought about associations having branches, accomplices, and partners territorial and worldwide too, corporate travel has developed from being a simple decision to a need.

In this way, an appropriate expense reporting is entirely important for any organization. It assists with planning and gauging for future quarters. These days' innovation empowers associations to draw off all the more proficiently by coordinating cloud based stages and cell phones. It's straightforward, most exact and readies an organization with legitimate examining estimations. Thus, Automated Expense Reporting System is an easy to utilize arrangement that gives business explorers the capacity to book travel, make per-travel approval asks for, and give and submit expense reports to the endorsement and installment preparing.

Expense Management software, for example, Automated Expense Reporting System has broad and exceptionally refined usefulness that permits the associations to deal with their expense cases process. In any case, before selecting any arrangement, it's essential that you completely comprehend your particular prerequisites of your business with the goal that you can guarantee that there is an utilitarian match and that the framework is equipped for accomplishing quick objectives furthermore adjusting as the association develops.

A portion of the significant preferences of Expense management software are as per the following:

It chops down radically the expenses, which is the travel costs, as well as the travel organization costs.

Every association and organization has its own inner arrangements and standards in regards to business voyages.

The software ensures it agrees with the tenets and corporate arrangements, as well as with assessment laws and regulations and along these lines secures bother free business visits.

It lessens the drudgery included in the customary methodology that of manual paper based procedures, subsequently quickening the travel claim endorsement process.

It enhances representative fulfillment, as the procedures are more methodical and sorted out. It helps in better cost management through its viable travel spend examination. To be brief, travel expense management arrangement gives associations and organizations more prominent control and end-to-end perceivability that aides in viable management of business voyages and its expenses.

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How to Fit Travel and Expense into Your Business Budget

Business travel is a necessary expense for most people. When you think of travel and expense for business, you probably think of flying off to another state, being put up in a hotel and attending a conference or two. But business travel can also include just heading to the next town over to meet with a client. All of these things cost money and you need to know how to deal with travel expense reports, expense tracking, and budgeting for these needs.

First you need to put aside a reasonable estimate each year from your business' budget. If it's local travel that you are really worried about, it'll be easier to do this. You'll want to include gas prices, car rental (unless your company has its own car) and parking costs. You'll also want to have an idea of how many times a year these trips are made. Do you drive weekly to meet with a certain client, or is it a more varied month by month basis?

When it comes to long distance travel, business expenses can be anything from a couple hundred to thousands of dollars. It depends on where flights are to, the kind of hotels your employee is staying in, any additional transportation costs from the hotel to wherever they need to be, and other small costs like a seat for a convention.

Expense management software is an easy way to keep track of these trips. You can put in all the information of the trip and have it calculate the costs for you, as well as keep track of any extra spending that the employee may have done. Your entire year's expenses can be recorded so that when it comes to filing taxes or just dealing with overall budget, you have every single trip on file ready to be accessed.

If you are unsure of whether you can afford a trip ahead of time, plug it into expense management software long before you book. You'll get an idea of the costs and whether or not it's a feasible investment. The most important thing is that you never book without knowing you have the funds to back it up. Don't pull from other business finances if you don't have to. You have to weigh what is more important to your company. When it comes to business travel and expense, it can be daunting. But if you keep on top of figures and set aside a good amount of money, you won't be in the red at the end of the year.

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Keeping your Expense Software Using Digital

A good expense software should not need any note-taking. And in present times, one should say goodbye to spreadsheets, formulas and cells and leave beyond those receipts in the recycle bin. There are many easy to use expense tracking tools available in the market.

Such tools make it easy for employees to capture their expenses so that they can minimize time spent on recording and accounting. Cash expenses like taxi fares can also be easily added to an expense report, receipt images can be captured and uploaded with a camera as also credit card charges, which can be imported and plugged into the appropriate expense report.

Go Paperless An online expense tracking software provides e-receipts that can capture electronic transaction data directly and then easily and quickly upload it into an expense report. One can also easily take a photo of the receipt with any smartphone and then upload the image to such software system in real-time.

Easy Tracking It makes automatic transactions and is easy for others in the company to see exactly where the money is being spent. This allows businesses to reimburse employees, monitor project costs, bill clients, and optimize spending. Centralized Location for All Expenses

An expense report allows your company to automatically track business expenses as per type, department, project or client for real-time visibility into company spending. In addition, all spending data is stored for any further in-depth analysis.

Safer Records No need to worry about your records or receipts being lost or destroyed as they are securely stored online instantly. You can be confident that all your records are safe and available when you need them in case of an audit, if your computer crashes or you lose your phone.

Better Reporting You can also easily download and customize business reports. This can help you achieve your business and personal financial goals faster. You can edit records, add new information, create budgets and generate reports. Expense tracking technology helps you make smarter spending decisions at a time of economic uncertainty when other business organizations are feeling the stress of not being efficient.

An expense tracking software helps in automatically recording and tracking daily running costs, then collating them whenever required. Having this information at the fingertips helps managers make more informed financial decisions. And when used in combination with expense reporting software and time tracking software, it can offer valuable information into how much time and money is being spent on specific projects.

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Buy Expenses Software, Have Satisfied Workforce

Organizations need to take care of a lot of things in order to make sure that they run smoothly. All organizations work for some motive and most of them wish to make as much profit as possible. It is very important for organizations to ensure that their employees are satisfied so that they can do their work willingly. Organizations which do not give enough salaries and perks to their employees often find out that their employees leave them or they stay less motivated for their work. There are a large number of ways which an organization can use in order to increase the level of satisfaction of its employees. Organizations should pay handsome salaries to their employees and they should also pay various kinds of claims to them on time. When it comes to settling the claims of various employees then organizations may need a lot of time to check whether their claims are genuine and then to clear them. In order to settle the claims of a large number of employees, organizations have to spend a lot of time and this may make the employees impatient.

So, what is the best way to process various kinds of claims which various employees keep on making time to time in organizations? Well, the best way to settling claims of employees in a faster manner is to use the expense report software. The expense report software is used by a lot of companies at present. Especially, those companies which have a lot of employees working for them need such software so that they can do the work of settling employee claims in a fast manner. By investing money in buying the travel and expense management, organizations can make sure that they keep a check on the expenses made by them on their employees. The expense tracking software helps organizations in controlling their expenses as they can check whether they are overspending on their employees or not. Such software is very beneficial for the employees because they can make their claims form any place with the help of the internet. They just need to fulfill the claims form for making various kinds of claims online.

Organizations should not think that they will only increase their cost by purchasing the expenses tracking software. They need to consider the purchase of such software as an investment which will yield long term profits to them. The use of expenses tracking software has made the task of settling the claims of employees by organizations; faster and easier. Earlier, this work was done manually and a lot of time was consumed in that.

Organizations know that their time is very precious and they are not ready to waste it at any cost. They buy various software for making their work easier and faster. A large number of software is available in the market at present to help organizations in running smoothly and to have satisfied employees. Such software can be searched easily online.

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Five Main Reasons Why You Should Use Expense Report Software

Even in this day and age, there are many organizations that manage their business processes, even key processes, the traditional way without taking advantage of technology and the convenience it offers. We still see paper-based reports, long approval cycles, and fragmented data silos everywhere. One business process that will gain a lot from the adoption of technology is travel and expense management. Online expense report software, which automates and streamlines the process, can speed up the process by an exponential factor and help you enjoy a hassle-free business process. Here are 5 reasons why you should deploy online expense report software for your business:

Convenient authorization process: With this software, managers can authorize their employees' travel requests either before or after the trip, depending on the situation. If a sales rep went on a 2-day trip but had to extend it to a 5-day trip, he can get authorization for the 2-day trip before the travel and come back and update the request with the 5-day details. Pre-travel requests can be converted into expense reports with a few simple clicks, eliminating the need for multiple data entries.

Flexible approvals: In some organizations, there might be more than one approver and the approval process follows a pre-defined flow. In some others, there are thresholds set after which the request has to go through multiple approvals. This software can be configured to suit either flow. Email notifications will be immediately sent out to all the approvers as soon as the request is created. The approvers can check the requests for any discrepancies and reject any line items that contain them. A notification is sent to the user who then has to correct the line item and re-submit it for approval.

Integration: This software can be fully integrated with any existing legacy applications and/or third-party applications, be they on-premise or on-demand. Integration with the company's finance application allows managers to quickly export expense reports and make quick reimbursements.

Easy deployment: As this is a SaaS-based application, there is little to no work that has to be done by the organization during deployment. Nor do they have to worry about maintenance, support, or updates, which will all be done by the vendor from his side. This is in contrast with on-premise applications, which needed the IT manager to babysit them.

Reports -- Data to information: Travel and expense management is one of those processes which traditionally do not always stay within the budget and as actual budgets go wrong, it is hard to make forecasts for the future as well. Organizations always had a lot of data to play around with, but no means to structure the data to draw meaningful conclusions from it. With this software, administrators can pull reports on a variety of activities and analyze them to understand the situation and make informed decisions. They can understand which departments are within the allotted budgets and which divisions are overshooting them.

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How to Fit Your Travel and Expense in your Business Budget

Business travel is a necessary expense for most people. When you think of travel and expense for business, you probably think of flying off to another state, being put up in a hotel and attending a conference or two. But business travel can also include just heading to the next town over to meet with a client. All of these things cost money and you need to know how to deal with travel expense reports, expense tracking, and budgeting for these needs.

First you need to put aside a reasonable estimate each year from your business' budget. If it's local travel that you are really worried about, it'll be easier to do this. You'll want to include gas prices, car rental (unless your company has its own car) and parking costs. You'll also want to have an idea of how many times a year these trips are made. Do you drive weekly to meet with a certain client, or is it a more varied month by month basis?

When it comes to long distance travel, business expenses can be anything from a couple hundred to thousands of dollars. It depends on where flights are to, the kind of hotels your employee is staying in, any additional transportation costs from the hotel to wherever they need to be, and other small costs like a seat for a convention.

Expense management software is an easy way to keep track of these trips. You can put in all the information of the trip and have it calculate the costs for you, as well as keep track of any extra spending that the employee may have done. Your entire year's expenses can be recorded so that when it comes to filing taxes or just dealing with overall budget, you have every single trip on file ready to be accessed.

If you are unsure of whether you can afford a trip ahead of time, plug it into expense management software long before you book. You'll get an idea of the costs and whether or not it's a feasible investment. The most important thing is that you never book without knowing you have the funds to back it up. Don't pull from other business finances if you don't have to. You have to weigh what is more important to your company.

When it comes to business travel and expense, it can be daunting. But if you keep on top of figures and set aside a good amount of money, you won't be in the red at the end of the year.

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Streamline Insights Into T and E Spend

Whether you’re a traveling employee, a manager, an accountant, or an executive—there’s a good chance expense reporting has an affect on your position. With manual expense management, insights must be gathered through spreadsheet data entry and manual analysis. Not only is manual expense management a cumbersome process for managers and accountants, it can be prone to human error.

The solution? Simplify and streamline the reporting process with an automated, cloud-based system! Certify’s full reporting suite provides an incredible range of insights, catered to different roles. For example, admins can view spending trends by category, business unit, project team, or by employee across any time period. The interface is intuitive, easy to use, and designed to benefit all users.

Here are just a few of the benefits per role, when using Certify:

Benefits for Employees Meals, mileage, airfare… you name it. Business travelers need to keep close tabs on how much they're spending, what they’re spending, and whether it’s within company policy. Some companies even factor expense violations into performance reviews, making this information truly "need to know" for any employee.

Benefits for Managers Approval managers need to run reports to see if their teams are listening to their penny-pinching advice. Managers will often compare expenses between sales representatives, to see how T&E spending stacks up against close rates. Managers can opt to receive pre-trip notifications when an employee books travel. This gives the manager the option to cancel the trip within the first 24 hours for a full refund of all travel fares, including airfare.

Benefits for Executives Generally speaking, executives are interested in big-picture numbers in a broad range of reports. If necessary, they need the option to dissect a report and maintain oversight while combing the numbers.

Benefits for Accountants All reports are available to accountants to provide full integration with existing accounting software. For example, the Certify AP Report displays company-wide monthly reimbursable expenses, categorized by department, business unit or other parameters. It’s designed for direct output to many different accounting software programs for a completely streamlined process. Accountants may also wish to review travel expense metrics, to keep tabs on company spending. Certify’s reporting tools show detailed views of travel expense by category, vendor and employee, across any time period.

Automating your expense management reporting process saves time for all departments, which in turn saves your organization money. Many processes in your company are automated, cloud-based, and operating at peak efficiency. The expense report, data entry, manual analysis—the most dreaded processes of all should be optimized for efficiency as well.

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Expense Report Software the Essential thing in Saving Time

Businesses are meant for making profit and contribute something towards the betterment of the society. If it were not the businessmen then it would have never been possible for the world to reach where it has reached today. Every business needs to be managed in such a manner that it makes a lot of profit and incurs minimum cost while making its stakeholders happy. If you are an employee of a company then you know how you can claim various kinds of expenses from your company.

The business of business is to do business and nothing else. This means that business should concentrate on its core activities and it should try to reduce the time which it spends on other activities. For this purpose, outsourcing of work has come in to the scene. So many software and programs are used by businesses to save their time and money. You might have heard about expense report software if you are associated with a company in any manner. Expense report software is used for tracking the claims which are made by the employees of organizations.

This software is used by a large number of companies at present. There are a large number of advantages of using this software. First, the time required for saving the data related to the claims made by various employees is saved. The software does this task automatically. Second, when less people are required to manage the expenses which are to be done on the employees then the money of the company is also saved. Third, when the work of keeping the record of employee expenses is done by the software then there is no chance of any kind of mistake. When there is no mistake in the record of expenses done on employees then the company saves itself from confusion.

By using software for keeping a record of employee expenses, a company would also be able to do online expenses management. This means that the employees of the organization would be able to access the expense management software from anywhere with the help of internet. They can put their claims online in the database of the organization with the help of such software. There are a large number of benefits of online expenses management. Due to this, the employees of the organization would feel satisfied because they will be able to get their claims as soon as possible.

It is also easy to track travel expenses with the help of expense software for tracking employee expenses. Companies need to ensure that their employees are happy and satisfied because employee satisfaction is indispensable for the success of any organization. At present, almost all the companies are making all kinds of efforts to make their employees happy. With the help of the software for keeping a track of expenses claimed by employees, companies would also be able to track travel expenses. Many companies which have used this software are happy with its results

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Highlights and Takeaways at Webinar With H&R Block

On October 14th, we co-presented a webinar with Tim Harrison of H&R Block, discussing the large-scale switch from manual expense management to a fully automated process. Certify’s President and Co-Founder, Bob Neveu, shared the data-backed benefits of using cloud-based expense management software, while H&R Block’s Director of Corporate Systems, Tim Harrison discussed the unique vendor selection process, Certify implementation, and H&R Block’s experience with Certify to date. With over 1,000 registrants and more than 700 attendees, this webinar was a huge success! We’re thrilled to be able to share H&R Block’s story with you.

The Selection Process

When beginning the selection process, H&R Block defined specific requirements of an online expense management vendor, making sure all departments were on the same page. Their requirements included scalability, mobile technology, and ease of use. Focusing on these specific needs, H&R Block narrowed down the final three vendors and put them to the literal test. According to Tim Harrison, their unconventional (but effective!) vendor selection process:

“We let the users of the system—the power users, the admins, the people that really have a stake in this—use the system from day to day, they are going to select the system…At the end of the day, they cast their vote: 9 out of 10 users selected Certify as their vendor. To us, that really spoke highly about the product and the user experience.”

Implementation

Staying on schedule was an important factor in H&R Block’s implementation process. As seen in the projected timeline below, H&R Block expected to complete the first stage of implementation on October 1, 2014, and to fully integrate by mid-October. Certify launched implementation and allowed 58,000 H&R Block users to go live on September 1, 2014—a full 6 weeks ahead of schedule! This provided more time for in-depth training throughout departments and for customizations unique to H&R Block’s large user base.

Click HERE to read more.

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Upcoming Webinar: Taming the Travel & Entertainment Expense Beast

We here at Certify have held numerous webinars that have helped organizations of all sizes. From helping the small physician’s office stay compliant with the Sunshine Act to the multinational financial corporation, Certify is no stranger to assisting the growth and success of these organizations.

From the traveling sales rep to the meticulous accountant, we are empowering all employees with an easy to use expense management solution. Because of this, we have created a relationship with our clients that is unique to our industry. Each Webinar we have is another opportunity to engage directly with organizations who might be looking for the key to the growth and success.

With that in mind we invite you to join us for our 9th official webinar, in conjunction with Proformative, in which we discuss some of the many ways cloud technology is helping every organization “tame” the increasing costs of travel expenses.

Our own president, Bob Neveu, will help you discover how organizations are managing the increasing costs of business travel with ease and reducing pain points across each step of the expense reimbursement process through the use of cloud technology.

The topics we will be highlighting include: Understanding all of the current and emerging technologies you can leverage for T&E Management Discover how to retain visibility and control of everyday business expenses Learn all of the steps necessary to build a case for new technology by breaking down the ROI of a T&E management solution.

How an automated solution can mitigate the stress of everyday complications from expense management including improving compliance, increasing submission rates and reducing hours of manual entry.

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The Big Importance of Expense Software

There won't be any dispute regarding the importance of income and expense spreadsheet. Apart from this one will also in need of expense management software program which gives plenty of options for reporting analyzing information easily. The communication of the expenses software with the users is through the reports and the quality of the software which separates the software from other inferior quality software. The income expense spreadsheet the vital feature of this software also makes it possible. If the budgeting software is easy to use and the given information is not bothersome then only the software will be regarded as good software.

Good expense management software used by the people must have the reporting fundamentals in the part of management tool. They must be instinctive and easy to use since they are the essential features for getting the certificate of better software. The two features basic income and spending are not in the software then it is useless. The click of a button must show the income and spending. A good expense tracking software must provide the detailed and correct breakdown of the expenditures that are made. These expenditures must be appropriately categorized and easily defined according to the day, month and the year. An income expense spreadsheet can also provide these details.

Expectation is that this information is given graphically in the Expense management software. Using the color blocked graphs and picture charts making it easy to check figures whether the expenses figures are proportionate to income figures. Next alternative to do this is by analyzing the numbers and in some cases to calculate the money using mathematics. If all income, expenditure and all the user's credit card transactions can be handled by the online expense management software then it is supposed to be a good. The reporting side of the software must be capable of showing account used and must spontaneously create reports such as full income expenditure of each account. They must also show the category on which the expenditure is made.

People are living in different types of life. So it is important that the expense management software must be customized for the use of various types of people. If the software is not flexible to the demands of the people using it then it won't be of any use. It will be considered as waste since it is not suitable to the life style and expenditure of the people who want to use it. Online expenses software is also available.

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Expense Software in Controlling your Employee Expenses

There are numerous activities on which money is spent by various organizations. All organizations which make some kind of product need to spend money on purchasing raw materials, hiring labor, operating production process etc. If expenses are not done with proper planning then companies may end up spending a lot more money than they should spend on various activities. No organization would want such a thing to happen because if they incur more costs then their profits will surely decrease. In order to maximize profits, costs must be reduced to the maximum possible extent.One of the major areas of expenditure by companies is employees. The salaries and incentives which are paid, the traveling expenses etc; all are costs to an organization. However, it is very important to take care of the needs of all the employees otherwise they will not be satisfied with their jobs. If the employees of an organization are happy then they will work in a desired manner. This is important for the success of any organization. In order to stay ahead from the competitors, organizations take several measures like spending heavy money on promotions etc.

Various efforts are done by the marketing departments of different organizations to make sure that their companies get a lot of business. A lot of traveling is involved sometimes when employees need to go to other cities and countries for making new clients. These expenses are to be paid by the organizations. You might have heard about the expense software; which is used to track the expenses made by employees while they travel for business. The expense software is very important software which is used by a large number of organizations at present.

One of the most important questions which someone may ask about the expense report software is the source from where one should buy this software. There are many companies which claim that they are offering the best kind of software for tracking employee expenses. However, one should know that proper research needs to be done when it comes to finding out the company from which an organization should buy the expense software. Organizations should take the help of the internet in order to know about the best websites which offer reliable software for tracking employee expenses.

The benefits which are offered by the online expenses management are numerous. A large number of organizations have become able to control their expenses on business trips of their employees by using the software for recording employee expenses. Organizations which are not using any kind of software to record the expenses done by their employees on business trips should consider the option of buying such software. The online expenses management is all about keeping a close eye on the expenses which are done by various employees of an organization. These expenses are to be paid by organizations and they should make sure that its employees are spending its money in an appropriate manner.

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With the 6 Million Receipts Can't Be Wrong

Each quarter, the Certify SpendSmart Report reveals how business travelers are spending the corporate dime while on the road. The report analyzes Certify's most recent business expense and vendor ratings data, providing valuable insights to Certify clients as well s the corporate T&E industry at large.

One expense category that the SpendSmart Report reviews is restaurants. The restaurant summary is a snapshot of the most frequently expensed restaurants, top rated restaurants, and the most expense restaurants by meal type. Some of the top rating in the restaurant summary include:

Most Expensed Restaurants Starbucks McDonald's Subway

Top Rated Restaurants Chick-Fil-A Chipotle Dunkin Donuts/Olive Garden

Most Expensed by Meal Breakfast - Starbucks Lunch - McDonald's Dinner - McDonald's

The SpendSmart Report offers insight into where and how much money business travelers are spending while on the road. It also shows the competition among the varying companies for the business traveler's buck. This quarter's report highlighted a new competitor on the scene. Seamless, an online and mobile company that allows you to order food for delivery and pickup from over 12,000 restaurants replaced Starbucks as the most expensed vendor in New York City. Seamless has over one million members, and spans across 1,000 cities in the US, with over 80 cuisines to choose from. As CEO of Certify, Robert Neveu, told CNN in a recent article, "It's Seamless over Starbucks for business travelers...Seamless is aggregating a lot of the meal traffic." Neveu explained that business travelers want something fast, convenient, and of reasonable quality and price. Indeed, Seamless allows you to search, check prices, and read reviews and ratings, which is especially valuable for business travelers in new cities on a budget.

This quarter's report also found that fast food is still number one in the life of a business traveler, with Starbucks and McDonald's continuing to be the top two most expensed restaurants, with a reported low average speed of $8.17 at McDonald's to a high average spend of $39.83 at Panera bread.

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How Do Online Expense Approvals Work?

To help employees manage everyday costs, a company could benefit if it invests in Certify. This expense management solution enables team members to track receipts online, making it incredibly simple to submit error-free materials to supervisors.

While receipt management may have been a majors problem for a business in the past, Certify could help eliminate this issue entirely. Demand Media contributor Lynn Lauren points out that streamlining corporate spending is a top priority for many business leaders, and using a system that offers online approvals allows workers to send accurate expense reports to their superiors at any time.

With Certify's online approval process, managers will receive emails notifying them that expense reports are ready to be viewed. Meanwhile, supervisors can log into Certify on their PCs, smartphones or tablets and evaluate clean, easy-to-read reports.

This software also flags any expense items that fall outside of a firm's expense reporting policy, helping managers evaluate questionable costs. Additionally, company leaders can click on these expenses and learn more about them instantly.

After a manager completes the review process, he or she can submit the expense report to an accounting department or to the next approver without delay. By relying on Certify, a company can streamline its expense reporting process so it can reduce its operating costs over an extended period of time.

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Kronos Introduces Certify In the Marketplace

Kronos, Inc., a global leader in cloud-based workforce management who helps tens of thousands of organizations in over 100 countries control labor costs, minimize compliance risk, and improve workforce productivity, has added Certify’s travel and expense management solution to its Workforce Ready Marketplace.

The Workforce Ready Marketplace allows users access to third-party applications that they can purchase directly from the Workforce Ready online user interface. For the first time ever, users can now enjoy cloud-based, automated travel booking and expense reporting using their desktop, laptop, tablet, or mobile device with Certify. Certify is the only travel and expense management solution that Kronos is currently offering on its Workforce Ready Marketplace.

Commenting on Certify’s addition to the Marketplace, Mark Ellis, the general manager of small and midsize business for Kronos, stated “the addition of Certify to our already robust Workforce Ready Marketplace brings additional value to Workforce Ready users.” He further adds, “Travel and expense is a pain point for many organizations and Certify offers a top-notch solution that will benefit our customers.”

Certify president Bob Neveu also commented, stating, “we make travel and expense easy with auto-generated reports and seamless integration and we are excited to join other leading providers in the Workforce Ready Marketplace.”

The availability of Certify’s travel and expense management software through the Workforce Ready Marketplace is sure to make life easier for current and future Kronos Workforce Ready users, through mobile receipt capturing and complete expense report automation.

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Improving your Receipt Management Using Mobile

There are a number of ways that a company can make work easier for employees, while still achieving goals and completing tasks. When it comes to expense reports, executives may want to consider taking advantage of a program that will give their employees the tools to be both accurate and successful, while still cutting down overspending and updating progress in real time. Luckily, Certify Mobile is able to accomplish all of these tasks, and getting involved today may change the way the business operates for the better.

Why use mobile options for expense reports Most of the time, employees will need to charge expenses on the company while they are outside of the office's walls. With this in mind, having the tools to be able to do this in a quick manner can change the way businesses look at expense management. Certify Mobile can remove the worry of losing paper receipts, while still getting the proper information to the right executives, managers and accountants in time for deadlines.

In this day and age, nearly everyone is connected, no matter where they happen to be. So, seeking out ways to take advantage of the tools at hand is crucial. Certify Mobile can be used on most devices, and it just requires a smartphone or a tablet with a camera. These tools are useful because it only takes a second to take a picture of a receipt while the employee is on the run, even if it is something as small as a payment for a parking meter.

How Certify Mobile functions Having the app and making it work for automated expense reporting is quite simple. The employee just needs to take a photo of the receipt, then have the AutoFill option do the hard work through the Certify ReceiptParse tool.

When this is all done, the employee just needs to check over the expense details in the app, and make edits as necessary. Then, just send the receipt and other expense details to sync with the Certify Wallet, and it will be ready to be meshed with the necessary expense report. Having such a quick option allows for many company members to quickly and easily process this information, and move on to the next issues on their plates.

Stay on top of travel needs Another great option that employees have with Certify Mobile is to ensure that they are aware of any changes in their travel plans. With travel a major expense aspect that employees need to deal with, knowing if there are any bumps in the road are important. Certify Mobile has a partnership with TripCase, which is a tool that will provide a number of different updates, ensuring people have the most accurate news about the travel information that affects them the most. Whether an employee wants to learn about their flight status, how the weather will be on a travel day or even changes to their plans, this tool will provide just that. This information can be vital to keep up with, especially with the busy schedules that may prevent employees from finding out about these events otherwise.

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Certify Features at a Glance

Most of the business today is using the technology as the part of any business to make it more reliable with the clients that they have. Certify's automated expense management programs allows your employees to keep all information regarding their expenses stored safely within the crowd. But, that's hardly the only service that Certify offers. Here are more than 10 major features that your business will have access to if it makes use of Certify:

ReportExecutive. ReportExecutive is one of the primary features of Certify - it allows business owners to coordinate the schedules by which employees publish their expense reports. With ReportExecutive, you can ensure that not a single expense will be reported or reimbursed off-schedule.

ReceiptParse. Another one of Certify's most beloved features is ReceiptParse. With this program, employees don't have to save the receipts for any of the costs they incur. The feature simply extracts expense data from images of receipts in real time instead, preventing the need for employees to actually save the documents. Certify Mobile. You can let the automated Certify program extract all the necessary information from your receipts, to prevent the need for data entry. And, with Certify Mobile, you can do so from the same exact place that you incurred the expense itself - your phone. Certify users can use their phones to take photos of given receipts, and then use their phones to immediately upload those images into the cloud.

E-receipt support. If you don't have a smartphone with which to upload receipt images, there are plenty of other ways to digitize your receipts using Certify. Our program allows you to SpendSmart program lets users ensure they're always getting the most value out of their expenses. SpendSmart collects reviews of businesses and services from hundreds of Certify users, so that individuals can look at crowd-sourced reviews of organizations that provide lodging and other integral amenities in any given city. It's perfect for an individual struggling to decide where to shop, stay or eat in a new city.

Certify Global. Have employees who work abroad, or frequently travel internationally for business? No problem. Certify is available to users across the globe with numerous accommodations - the program supports 64 different languages and as many as 140 different currencies.

QuickBooks Synchronization. Use QuickBooks Pro or QuickBooks Enterprise? Also not a problem with Certify. You can link any expense data you enter into our program into those aforementioned programs with a click of a mouse. The Certify QuickBooks Sync tool is included with all Certify products at no additional cost - integration has never been easier.

Compliance. Having trouble getting employees to abide by your expense policies? Are you resolving or reimbursing costs that violate company policy on a monthly basis? With Certify, you won't have to: Our program internalizes all of your company's expense-related travel policies, and automatically prompts all employees who submit reports that violate that policy.

Certify Reporting. Certify's reporting feature makes it easy for individuals at your business to analyze the expense data entered by your employees. Our reporting suite helps you to identify spending patterns, as well as preferred vendors. You can even use this suite to review employee policy violations and audits!

ACH Payments. Certify even makes it easier for you to reimburse the employees who incur expenses on behalf of your business. Certify ACH allows your business to approve and distribute these reimbursements with a single click - employees can even manage their account details within the program. They receive email notifications when reimbursement details are sent. With Certify, every step of the expense reporting process - from logging the costs to receiving the reimbursements - is greatly simplified.

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Smartphone for your Expense Reporting

Today a lot of business firms are using the technology to enhance more their functions to their company and not only that some of the company relies into the technology to make their business successful. Today one of the common thing that most of the business employee are using to stay updated with the online update of the company is the smartphone. Travel and expense reporting software is necessary for businesses and employees engaging in business travel, regardless of industry. Many still choose to log their expenditures through Excel or other outdated methods of data entry, but the expense report software offered by Certify allows for numerous improvements over those antiquated methods. With our program, employees can track and record all of their expenditures with a few simple clicks of their smartphone - and managers can watch the costs as they occur, in real time.

Such functionality allows for increased convenience and efficiency on business trips, increasing the value of the time spent outside the office for everyone involved. Here are a few reasons you may want to consider using expense report software that's capable of tracking costs via smartphone. If you employ such technology, you might find that your traveling workers get more work done than ever before and your firm will reap the benefits.

Keep all the information you need close by. There's a lot of information that your employees need to juggle during a business trip. Certify's expense reporting software makes it easier for them to do so. Our program is partnered with TripCase services so that your employees can view their travel information through their smartphones over the course of their entire trip. Whether they want to check their flight information, keep updated on travel delays, or investigate any other intricacies of their business trip, the TripCase service will allow them to do so via their phone.

It saves time for the employee. When you're on a business trip, every moment matters. For employees, the logging and tracking of expenditures can be extremely time-consuming, requiring them to keep each receipt on file, and to update their records on a regular basis. But all they need to log costs with Certify's software is a smartphone - the employee simply takes a picture of the relevant receipt, uploads it into our cloud-based data storage system, and their expense report is updated and forwarded to their manager automatically. No longer will workers have to waste valuable out-of-the-office time tracking their dollars and cents - Certify's programs does it for them

It allows managers to keep a closer eye on costs - in real time. For many managers, the costs incurred during business trips can cause major headaches. With many programs, you can't get a complete look at your costs until the end of the month, allowing for discrepancies in cost projections and mistakenly allotted budgets. But with Certify's business expenses tracking technology, managers can view and verify each individual cost as soon as the employee uploads the receipt into the system.

With the help of cloud-based hosting technology, business owners and operators can track their employees costs in real time. This helps to restrict the reimbursement of improperly recorded costs, but it also allows managers an opportunity to alter budgets in real time. If an employee is spending much less than expected, than you can revise your allotment at any moment. When you don't have to wait until the end of the month to analyze your costs, you can make better use of every dollar in your business travel budget.

Data backup and verification. Cloud technology allows business owners to track their costs in real time - but it also provides another form of value. Using Certify's expense reporting technology allows you to log all of your costs and data into our own cloud-based storage system. Never again will you or your business have to worry about misplaced files, improperly recorded documents, or other data-entry errors. With cloud technology, you can ensure that your budgetary information will be permanently backed up - confirming that no matter what happens or occurs at your physical office location, your business' vital information will be protected.

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In Flight calls Still not Possible for Business Travelers

When you are making a business travel and when you are inside the plane surely you are not allowed to use your phone. Most of the business people in the market make the phone as their best buddy all the time in staying connected to the other business people but most of all inside your business company. Some of the business travelers are having the hard time with this kind of situation as they are traveling but it is really prohibited to use phones while on the plane. Mostly the business travelers are making the best that they can in order to make the all best for the company and since they are travelling all the time to monitor their expense travel expense programs are one of the most travelers widely used to know the expenses that they have while on the trip.

Current government policies prohibit individuals from making calls on their cell phones during the course of air travel. Many business travelers who rely on their mobile phones to stay connected to the office, however, wish that this rule would change. After all, they can use their cell phone's applications while they're in the air, to check their email, update their expense report or complete other tasks. However, they're not currently allowed to call into the office to check in.

That certainly may change soon. A recent report from Business Travel News detailed how the U.S. Department of Transportation began soliciting public comments this week on whether or not they should lift the ban on in-flight calls. Though most were against the idea, some individuals - such as Jason Rabinowitz, quoted below - were in favor of the change, and supported the idea of phone calls being allowed during the course of a flight.

"I believe that voice calls should be allowed on aircraft," said Rabinowitz, according to the news outlet. "Many airlines across the world have had this feature for years with not a single recorded instance of abuse or passenger fights."

Though most respondents came out against the proposed change, some individuals did argue for the cause of making cell phone calls from the friendly skies. One other supporter cited by the news source noted that other transportation services do not require comparable restrictions, for example.

"As it stands now, cell phones are not banned in similar situations on other forms of transportation, and it seems to be an unreasonable intrusion into the freedom of both the airlines and their passengers for the government to ban their use," claimed respondent Matthew Walters, according to the Business Travel News Report.

In the other hand for the meantime using the phones while on the flight is still prohibited but maybe somehow sooner this law will allow most of the business travelers to use their phones as they are needed.

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